{"id":1066,"date":"2024-06-09T20:30:49","date_gmt":"2024-06-10T03:30:49","guid":{"rendered":"https:\/\/places.sca-caid.org\/gww\/?page_id=1066"},"modified":"2026-07-01T07:51:34","modified_gmt":"2026-07-01T14:51:34","slug":"merchant-application","status":"publish","type":"page","link":"https:\/\/places.sca-caid.org\/gww\/merchant-application\/","title":{"rendered":"Merchant Application"},"content":{"rendered":"
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Download Merchant Packet <\/a><\/div>\n<\/div>\n<\/div>\n\n
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Great Western War XXVIII, November 3-9, 2026<\/strong><\/p>\n

Merchant Application Forms & Guidelines<\/strong><\/p>\n

http:\/\/places.sca-caid.org\/gww\/<\/strong><\/a><\/p>\n

Great Western War is one of the largest SCA events in Southern California, and we expect 2,000 + people to attend, many of whom make sizable purchases at this event.<\/p>\n

Location: <\/strong>Buena Vista Aquatic Recreational Area, 13601 Ironbark Rd, Taft, CA<\/u>. IMPORTANT: There are two entrances to this park; please use the western<\/u><\/strong> gate located at 1003 Ironbark Rd.<\/em><\/p>\n

Merchant Registration:<\/strong> Online registration is open from July 1 \u2013 September 25, 2026<\/p>\n

If you choose to register for your booth space via U.S. mail, you will still need to email the Merchant Steward all of your paperwork, post-marked on or before September 10, 2026. You will also need to mail your check to the Registration Steward, post-marked on or before September 20, 2026. The merchant coordinator does not take payments.<\/p>\n

Merchant set-up:<\/strong> Registered merchants may start setting up at Noon on Monday, November 2.<\/p>\n

War opens:<\/strong> Noon (12pm) on Tuesday, November 3, 2026.<\/p>\n

War closes:<\/strong> Noon (12pm) on Monday, November 9, 2026.<\/p>\n

All merchants are required to have their space cleared by no later than Noon Monday, November 9, 2026.<\/em><\/strong><\/p>\n

Merchant Requirements & Rules of Operation<\/strong><\/p>\n

All merchants are to be set up within the Merchant Village. No merchanting activities are allowed to take place outside of the Merchant Village. Absolutely no amplified or non-period music that can be heard beyond your booth is permitted during set-up, tear-down, or during the event. This includes the time from Noon (12pm) on Monday, November 2 - Monday, November 9, 2026. No subletting of booth space is allowed. Your booth must fit inside the space allotted, including any camping tents if you are camping in your booth space. The theme of d\u00e9cor in your sales booth, sales items, and the dress of all persons associated with the booth must be consistent with the acceptable historical time period of the SCA (pre-17th Century).<\/p>\n

**VALID Fire Extinguishers are REQUIRED for EVERY Booth**<\/strong><\/p>\n

Booth and Gate Fees<\/strong><\/p>\n

You will select payment type (check, money order, or credit card) at the time of completing the online registration form.\u00a0 You may pay all your fees when sending in your merchant forms, if mailing. \u00a0Gate Entry for one (1) adult is included in the fee for your first booth space. All helpers\/employees\/family members must be registered online prior to October 19, 2026, to be able to come on site prior to general opening of the event at Noon (12pm) on Tuesday, November 3, 2026. \u00a0Please make merchant registration checks payable to: \u201cS.C.A., Inc. \/ Kingdom of Caid, GWW.\u201d<\/p>\n

Non-Food Merchant Booth spaces are $110.00 for the first 20 ft x 20 ft lot (including ropes). This includes one (1) gate entry site token for your first booth space. There is a $10 discount for members. Additional 20ft x 20ft spaces are $50.00 each. Additional spaces DO NOT INCLUDE ADDITIONAL GATE ENTRY FEES.<\/p>\n

Food Merchant Booth spaces are $110.00 for a 30 ft x 30 ft space, Including ropes. This includes one (1) gate entry site token. There is a $10 SCA member discount. Food Merchants are required to obtain a temporary Food Permit from Kern County.<\/strong><\/p>\n

Set-Up<\/strong><\/p>\n

Merchants must check in at the Gate before proceeding to the Merchant Village. Copies of all forms will be at Gate. All merchants are expected to be self-sufficient. If you need physical assistance in setting up your booth, you must make your own arrangements, including ensuring that all helpers are registered.<\/p>\n

Please note: all non-food spaces are 20 ft by 20 ft, including ropes! If you are a small booth, it may be possible to share the space with another small merchant. Contact the Merchant Steward to discuss this option. If you have a larger booth, you will need to pay for additional spaces (see Merchant Registration form, contact the Merchant Steward to discuss or if you have any questions). Your booth must fit within the space allotted; if your camping tent does not fit, it will need to be moved to a general open camping area. This must be coordinated with the Merchant and Land Stewards prior to setting up.<\/p>\n

Registered Merchants may begin set up at Noon (12pm) on Monday, November 2, 2026. If you cannot find your space, ask for the Merchant Steward or one of the on-site Stewards and they will assist you. The Merchant Steward will not be readily available between 9pm and 8am. Night set-up must be carried out with full consideration of your neighbors.<\/p>\n

Due to Park regulations, there will be very limited vehicle access off the pavement. You will be permitted to park on the grass briefly to unload your equipment. You may then move your equipment and merchandise to your space for set-up. Absolutely NO portable generators are allowed in the Merchant Village. Access to electricity is severely limited and available only to food merchants by prior arrangement with the Merchant Steward.<\/p>\n

Teardown<\/strong><\/p>\n

All merchants and campers must remove tents, equipment, sales items, supplies, packing materials, and trash from their booth premises and leave the area in a clean and orderly condition by Noon on Monday, November 9, 2026. All trash is to be moved to the dumpsters. The staff can supply extra trash bags if necessary. Failure to comply with this clearance schedule could impact on your ability to participate as a merchant at future Kingdom of Caid events.<\/p>\n

Deliveries<\/strong><\/p>\n

The Event Stewards will NOT accept UPS or other ground deliveries of your merchandise. There is a strict \u201cNo Drop-Off\u201d policy. If you wish to arrange a delivery, you must be on-site to receive it. All deliveries must be met at the SCA Gate at the western end of the park. Any deliveries for persons not on-site will be refused.<\/p>\n

Seller\u2019s Permits<\/strong><\/p>\n

All merchandise sellers must have valid site-specific Seller\u2019s Permit for \u201c13601 Ironbark Rd, Taft, CA\u201d issued by the California Board of Equalization, and must both provide a copy with their registration form and have one with them in their booth. THIS IS REQUIRED BY LAW. There are no exceptions, even for out-of-state merchants. This means you must collect sales tax on all transactions and file all the appropriate returns. If two or more merchants will be sharing a booth space, all parties must have a current Permit. There will be NO subletting allowed. If you provide a service and do not sell any merchandise, you do not need a permit. If you have a permit, be sure to bring it with you. If you do not, contact your local California Board of Equalization office on how to obtain a temporary permit. If you have filed but yet not received your Permit, write \u201cPending\u201d in the Permit number space on the registration form and email a copy of your permit to the Merchant Steward as soon as you receive it.<\/p>\n

If you do not have a valid site-specific California Seller\u2019s Permit, you will NOT be allowed to set up<\/strong>.<\/p>\n

The closest California State Board of Equalization office for the site is in Bakersfield at 1800-30th Street, Suite 380, CA 93301-1922. We will be happy to provide a map to this office. Phone: 661-395-2880. To obtain a California Seller\u2019s Permit, go to the web site at: https:\/\/onlineservices.cdtfa.ca.gov\/_\/<\/a><\/p>\n

Food Merchants<\/strong><\/p>\n

Food Merchants are required to obtain a temporary Food Permit from Kern County and permit application can be found here Kern County Temporary Food Facility Application<\/a><\/p>\n

All food merchants will be placed together. There is a limited amount of electricity that is available ONLY to food merchants. You must contact the Merchant Steward to verify availability of electricity.<\/p>\n

All food merchants must be familiar with any applicable rules and regulations concerning sale of food at the event. It will be your sole responsibility to ensure all requirements are met. This includes but is not limited to obtaining the proper permits and the following of guidelines for the hand and utensil washing stations set forth by Kern County.<\/p>\n

Food Merchant Requirements:<\/strong><\/p>\n